FACILITIES MANAGEMENT
Facilities Workforce Management
Just Got Easier
Manage facilities staff, shifts, compliance, attendance, and payroll from one powerful platform.
Keep Your Facilities Running Smoothly with Smarter Workforce Management
Schedule the right workers across multiple sites and locations.
Fill last-minute shifts quickly with real-time notifications.
Track attendance, timesheets, and labour costs with complete accuracy.
Scheduling
Create, assign, and manage shifts for cleaners, maintenance teams, security personnel, and other facilities staff. Match workers based on skills, availability, and location to ensure every site is fully covered.
Time & Attendance
Track attendance using GPS, QR code, and mobile clock-in. Capture accurate working hours, reduce timesheet errors, and monitor staff across multiple locations.
Payroll
Approve digital timesheets, automate payroll calculations, and generate accurate invoices while maintaining complete control over labour costs.
Communication & Workflows
Keep managers and field teams connected with instant shift notifications, job updates, site instructions, and team messaging to improve coordination and service delivery.
Reports
Monitor staffing levels, attendance, labour costs, overtime, and workforce performance with real-time reports and dashboards that help you make informed business decisions.
Worker app
Give your facilities workforce a branded mobile app where they can view schedules, accept shifts, manage availability, clock in and out, submit timesheets, and receive important site updates—all from one place.
Compliance
Store and manage right-to-work documents, certifications, training records, and health & safety compliance to ensure every worker is fully qualified and site-ready.
Take a Look at What
Our Clients Say
We implemented WHOOPBA into ChefZone to modernise the way we recruit and manage hospitality staff, and it’s transformed the business. What used to take hours of paperwork, chasing documents and manually processing timesheets now happens automatically.
Our chefs complete their profiles, upload their documents, complete the AI interview, and they’re ready to work. Staff clock in and out through the app, timesheets are generated instantly, invoices are created automatically, and we always know exactly where everyone is working.
The CRM and marketing tools have also been a huge bonus. We can keep in touch with thousands of candidates and clients without needing multiple software subscriptions.
If you’re running a recruitment or staffing business, WHOOPBA genuinely gives you everything under one roof. I honestly wouldn’t want to go back.
As a construction staffing company, paperwork was becoming one of our biggest costs. Since moving onto WHOOPBA, everything has become streamlined.
Our workforce completes onboarding digitally, qualifications are stored safely, references are managed inside the system and site workers simply clock in and out from their phones.
The amount of administration we’ve removed has been incredible. Our office spends less time processing paperwork and more time winning new business.
The dashboard gives us complete visibility across our workforce and the automation around timesheets and invoicing has saved us countless hours every single week. WHOOPBA has become one of the best investments we’ve made.
I wanted software that could grow with our recruitment business without needing five or six different systems. WHOOPBA delivered exactly that.
Everything from candidate registration, compliance, AI interviews, document management, scheduling, CRM, timesheets, invoicing and client communication sits inside one platform.
Our clients love how professional everything looks, our candidates find it easy to use and our consultants can spend far more time recruiting instead of doing administration.
It’s made us look like a much bigger business while actually reducing our operating costs.
Compliance is everything in healthcare recruitment, and WHOOPBA has given us complete confidence in our onboarding process.
All candidate documents are stored securely, expiry dates are easy to monitor and every worker goes through the same professional registration journey.
The AI interview adds another layer of screening, while automated reminders ensure nothing gets missed.
The reporting, timesheets and payroll preparation have significantly reduced manual work, allowing our team to focus on supporting clients instead of chasing paperwork. It’s a genuinely smart staffing platform.
Launching Risen was a huge project, but WHOOPBA gave us the technology to build a professional recruitment platform without having to develop software ourselves.
Our baking community can register, showcase their skills, upload portfolios, complete onboarding and apply for jobs in one place.
Behind the scenes, everything is automated — from candidate management and CRM to timesheets, invoices and marketing campaigns.
Instead of spending time on administration, we’re growing our community and placing great people into great bakeries. WHOOPBA has given us enterprise-level technology at a fraction of the cost, and it’s helped us launch far quicker than we ever thought possible.
Ready To Learn More About Whoopba
And How It Can Boost Your Business?